Document Controller

Job Description

Document Controller - Responsibilities
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
Revises system or schedule as required to ensure timely approvals and distribution.
Ensures changes to documents are completed in a timely fashion to meet set deadlines.
Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.
Tracks and maintains comprehensive records of all documents throughout their lifecycle.
Follows standardized procedures while exercising discretion as needed to complete project objectives.
Maintains and updates the document tracking and production system to ensure accuracy and accessibility.
Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.
Produces and distributes copies of drawings and documents to production teams and company employees as required.
Verifies that all completed documents have been signed-off by appropriate personnel before distribution.
Distributes copies of documents to designated personnel in accordance with established protocols.
Implements and adheres to company quality assurance program procedures and documentation standards.
Manages document version control and revision tracking to prevent the use of outdated or superseded materials.
Communicates with project stakeholders regarding document status, changes, and compliance requirements.
Maintains document management databases and systems, ensuring data integrity and system functionality.

Requirements

• Minimum 5 years of professional experience in document control, document management, or a related administrative role
• Proven expertise in managing document lifecycle processes, including creation, review, approval, distribution, and archival
• Demonstrated proficiency with document management systems and databases
• Strong knowledge of version control and revision tracking procedures
• Excellent organizational and attention-to-detail skills with the ability to manage multiple documents and deadlines simultaneously
• Proficiency in Microsoft Office Suite and document management software
• Ability to communicate effectively with cross-functional teams and project stakeholders
• Understanding of quality assurance standards and compliance documentation requirements
• High school diploma or equivalent; Associate's degree preferred
• Preferred Qualifications:
• 7+ years of document control experience in a project-based or manufacturing environment
• Experience with enterprise-level document management systems (DMS) or engineering document control platforms
• Familiarity with ISO 9001 or other quality management system standards
• Project management certification or training
• Experience coordinating with multiple suppliers and external stakeholders
• Knowledge of CAD systems and technical drawing management
• Certification in document management or records management

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